Anchor beta program
James Clemens Softball
Madison, Alabama
Currently helping shape schedule, notification, volunteer, and logistics workflows during beta.
Beta for high school athletics teams
When the schedule changes, everyone still knows where to be.
SidelineOps HQ gives coaches one place to manage game times, arrival details, parent updates, volunteer slots, and team logistics across Varsity, JV, and Freshman.
Update an event once. Parents, volunteers, and coordinators get the right message without another round of copy-paste into email, GroupMe, and spreadsheets.
Invite-only beta · Developed in Madison, Alabama · Founding pricing details available by request
No parent accounts required
Coach actions in <3 taps
Automated notifications when changes occur
Built for
High school programs that outgrew the group chat
Head coaches
Running Varsity, JV, and Freshman from one schedule
Volunteer coordinators
Filling game-day roles without chasing texts
Booster-funded programs
Football, basketball, volleyball, and other multi-team sports
Parents & fans
Public schedule and alerts — no login required
Beta testing
Full beta
in progress
in progress
SidelineOps HQ is currently in beta with James Clemens Softball in Madison, Alabama, and is being developed alongside feedback from real high-school athletic programs.
Anchor beta feedback is helping shape SidelineOps HQ · Limited release planned for Spring 2027
Beta proof
Developed alongside real high-school programs
SidelineOps HQ is not claiming broad public availability yet. The beta is focused on learning from active programs and turning real season logistics into a cleaner product.
Additional programs
More beta programs can be added here
High-school athletics
Designed so approved beta or customer programs can be listed later without changing the page structure.How It Works
Import your season. Parents join in seconds. Alerts run themselves.
Three steps from spreadsheet chaos to a program your parents and volunteers can actually follow.
Import or build your schedule
Upload a spreadsheet or add events one at a time. Keep it private until you're ready, then publish a branded public page and ICS calendar feeds.
Parents join via QR code
Share a link at your parent meeting. Parents find their player, subscribe to updates, and view the schedule — no app download or account required.
Changes notify the right people
Edit a time, cancel a game, or open a volunteer slot — alerts go to parents, assigned volunteers, meal coordinators, and officials automatically.
Why SidelineOps HQ
When the schedule moves, communication breaks down.
Coaches already have calendars, group threads, and email lists — but a rain delay during the week still means five separate messages to five different groups.
The problem
- Schedule changes are easy to make, hard to communicate consistently.
- Parents, players, volunteers, and meal coordinators get updated separately.
- Volunteer slots go unfilled when games move or get added.
- GroupMe is great for chatter — terrible as a schedule system of record.
- Spreadsheets don't send alerts when cell B14 changes at 4 PM.
The SidelineOps HQ approach
- One schedule update triggers targeted alerts to everyone affected.
- Volunteer signup, assignments, and help-needed alerts in one place.
- Public schedule page parents can bookmark — plus ICS for their calendar app.
- GroupMe integration for teams that already live there.
- Multi-team programs share events, call-ups, and team-specific times.
Keep GroupMe for team chatter. Use SidelineOps HQ for who does what, when.
See full comparison →
Core Features
Program operations — not a generic messaging app
Focused on what coaches actually do every week: schedule, notify, coordinate volunteers, and keep parents informed. We integrate with what you use; we don't try to replace your whole school stack.
Multi-team schedules
Varsity, JV, Freshman, and more under one program. Shared events, call-up tracking, arrival and departure times, and team-specific start times.
Automatic notifications
Change alerts, cancellations, new events, and weekly digests — sent via email and GroupMe to the people who need them, not a blast to everyone.
Volunteer coordination
Role templates, standing assignments, parent self-signup via QR link, and help-needed alerts when slots are still open before game day.
Parent join flow
Parents scan a QR code, select their player, and subscribe — linked to the correct team automatically. No app download required.
Meal & game-day logistics
Meal coordinators get targeted alerts for time changes and cancellations, with player counts per team including call-ups.
Public schedule + ICS
A mobile-friendly public page branded with your colors and logo. Parents subscribe to calendar feeds — no login required.
Import & rollover
Upload schedules and rosters from spreadsheets. Roll seasons forward without rebuilding from scratch every year.
Role-based access
Invite assistant coaches, volunteer admins, and meal coordinators with permissions scoped to what they actually need.
GroupMe integration
Push schedule alerts to your existing GroupMe groups. Keep the thread for culture; let SidelineOps handle structured updates.
Automatic alerts
The right message to the right people
When you change a start time, parents and event-assigned volunteers hear about it immediately — not when someone remembers to post in the group chat.
Email
GroupMe
SMS limited pilot pending
SMS Compliance
Optional SMS alerts are being prepared for a limited pilot
Optional SMS schedule-change alerts are being prepared for a limited pilot, pending carrier registration and program-level activation. Real SMS delivery remains disabled until compliance approval and controlled pilot activation.
- Email and GroupMe remain the currently active notification channels.
- Parents must affirmatively opt in through a separate checkbox that is unchecked by default.
- SMS consent is optional and is not required to use SidelineOps HQ.
- SMS activation requires carrier registration and program-level approval.
Roles
One system for everyone on the sideline
Each role sees what they need — coaches aren't buried in parent questions, and parents aren't lost in coach-only logistics.
Coaches
Focus on coaching, not chasing texts.
- Build, import, and publish the season schedule
- Automatic change alerts when you edit an event
- Invite assistants with scoped permissions
- Track volunteer fill status across home games
Volunteer admins
Keep game-day roles covered.
- Templates and standing volunteer assignments
- QR code for parent self-signup
- Help-needed alerts to all program contacts
- Season-wide view of open slots
Parents
Always know what's happening.
- Join via QR — no app or account
- Change alerts the moment the schedule moves
- Weekly digest every Sunday
- Public schedule anytime, anywhere
Meal coordinators
Stay ahead of headcounts and changes.
- Alerts for meal time changes and cancellations
- Player counts per team with call-ups
- Edit meal details without touching the schedule
Officials & field staff
Updates that matter to you only.
- Invited via secure link — no account needed
- Change alerts and cancellation notices
- Unsubscribe anytime with one click
Boosters & ADs
Visibility without extra work.
- Subscribe to schedule change notifications
- Public schedule page for the program
- No IT setup or SSO required to start
Pricing
One program. One price. Unlimited teams.
Priced for booster budgets, not district procurement cycles. Beta teams can request access now, with a limited release planned for Spring 2027.
Founding Program Plan: $159/year · one sport, all teams · no per-parent fees
View pricing details
View pricing details
FAQ
Questions coaches ask before signing up
No. SidelineOps HQ is the operational layer for schedules, volunteers, and structured alerts.
Keep GroupMe for team culture and your school portal for the official public record.
We sit beside them — and integrate with GroupMe for notifications.
No. Parents join via a QR code or link, select their player, and receive email updates.
They can view the public schedule and subscribe to an ICS calendar feed without logging in.
We're focused on high school programs with multiple teams (Varsity, JV, Freshman) —
especially sports where schedule, communication, and volunteer complexity is highest.
Single-team programs work too, but multi-team is where SidelineOps HQ shines.
Beta is invite-only. Request access with your program name and sport — we'll reach out
to schedule a short onboarding call, help import your schedule, and get parents connected
before your season ramps up.
Optional SMS schedule-change alerts are being prepared for a limited pilot, pending carrier registration and program-level activation.
Email and GroupMe remain available for teams that already rely on those channels.
Beta access open for select programs
Ready for a cleaner season?
Join the beta for high school athletic programs. We'll help you import your schedule, connect parents, and run your first month on SidelineOps HQ — then you tell us what to build next.
Questions? support@sidelineopshq.com